Power your Workday to Okta Workflow | Leading Professional Services Partner

Why would you want Okta and Workday as HR as a Master (HRaaM) for your business?

Use Case: When workers are hired, onboarding happens across different systems. Your business might have various architectures, including both cloud and on-premise systems.

For instance, HR may want to manage the onboarding and offboarding process through Workday. However, your firm also uses directories like Active Directory or LDAP, where the typical onboarding process begins.

Integrating Workday with Okta isn’t just about syncing systems—it’s about transforming your HR operations into a seamless powerhouse. With Iron Cove as your trusted Okta consulting partner, we go beyond one-off setups to build automation that scales with your vision. Let’s dive into how we can automate the user lifecycle across Workday, Active Directory (AD), and downstream SaaS apps with Create, Read, Update, and Delete (CRUD) operations that don’t just work—they wow.

Workday to Okta Savings Calculator: See Your Impact in Dollars

Curious about the ROI of integrating Workday with Okta? Our Workday to Okta Savings Calculator reveals how much time, effort, and budget you can save by automating with precision. Stop guessing—start quantifying the wins that come with a smarter, long-term approach to HR automation.

Our Integration Process: A Roadmap to Lasting Success

At Iron Cove, we don’t just implement—we collaborate. Our expert Okta-certified consultants work hand-in-hand with your architecture team to ensure every prerequisite and design option is meticulously planned and executed. Workday and Okta bring game-changing features like Real-Time Sync for instant updates and Immediate Terminations for swift, secure offboarding—perfect for handling urgent scenarios like employee exits. With Iron Cove, your integration isn’t a transaction; it’s a foundation for future growth.

Prerequisites for Seamless Workday-Okta Deployment

To make Workday the source of truth, Okta can import users and groups via its standard API—but for deeper attribute sourcing, Profile Sourcing must be enabled. No external profile source? Okta defaults as the source for all profiles. We’ll ensure your setup aligns perfectly or work with your Okta account manager to secure the right licensing to unlock this feature. Iron Cove ensures no detail is overlooked, setting the stage for automation that endures.

Appropriate Okta Licensing: Powering Your Setup

Profile Sourcing transforms an app like Workday into the definitive source for user identities. Once enabled in the “To Okta” section of the Provisioning tab, it joins the Profile Sources list—ensuring Workday drives your user data with precision. Iron Cove will guide your team through licensing reviews, ensuring Profile Sourcing is activated or providing a quote for any add-ons needed to make your integration unstoppable.

Workday Teams and Roles: Building Your Dream Team

Success hinges on the right players. Here’s who we’ll need from your side—and how Iron Cove steps in as your Okta consultant to make magic happen:

• Workday Administrator's role will be to help identify attributes that can flow from Workday out. Most administrators will want to limit the exposure of sensitive information like social security numbers or help identify custom attributes such as preferred names.

• Workday Integration Specialist's role will be to create the integration system user service account, give the user permission to view default and custom attributes, and help define immediate reasons to terminate Okta users.

• IT/InfoSec representative's role is to help set integration requirements and highlight critical attributes that should sync across Okta and your applications. Involving your IT team is crucial, as they can paint a clear picture of the current and future state design with Workday and Okta.

• We are your Okta Certified Consultant- Our role as your trusted consultants will be to help review your license features, ensure profile mastering is available, help outline the migration to Workday as a master (hraam), and create rules for onboarding and offboarding process.

Prerequisites for Workday as a Master: Setting the Stage for Success

We don’t rush in—we build smart. Here’s what we need to make Workday your master:

Okta Sandboxes

Testing in a sandbox (a must-have) and Workday preview/developer instance keeps your live environment safe. Iron Cove needs Okta access to review configs and identify impacts—no production Workday access required.

Production Discovery

We host sessions to map your current attributes, profile mappings, and rewrite rules, capturing the full picture of your Okta environment for a seamless transition. We schedule our working sessions with your team to review the current list of available attributes, their profile mappings, and all rewrite rules in place. Ensuring we capture a full picture of your Okta environment is essential to a successful Workday as a Master migration.

Future State Design

Once we’ve mapped your environment, our team of expert consultants will create a crystal-clear future state diagram to illustrate user attribute flows, rewrites, and profile mappings, using Workday as the source of truth. By illustrating the future state environment, all project stakeholders will have a clear image of how Workday and Okta will work together to automate a user's lifecycle within your organization. As consultants, we aim to ensure your organization can rest easy knowing you’re working with a team with over a decade of experience in the Identity Management sector.

Approval and Implementation Planning

Now that we’ve gotten approval and the go-ahead to implement the new change, we’ll coordinate with all team members to first integrate Workday and then shift Okta profile mappings, groups, and rules to their new attributes as well as identifying applications that could potentially throttle these changes. Although rare, SaaS vendors could implement API rate limits when one system attempts to push mass changes. If such an event occurs, we will work jointly to reduce the number of imported changes from Workday to Okta and applications enabled for user updates from Okta.

Testing and Validation

A thorough review of how data flows will be done cooperatively to ensure that attributes are being updated as expected. We will provide several common test scenarios such as new hire and pre-hire staging account creation, last day of work vs. immediate termination events.

Continued Support: Your Okta Partner for the Long Haul

ron Cove doesn’t disappear after launch. Our admin support plans offer competitive quotes to become your augmented Okta administrators, delivering dedicated engineers and consultants via Slack and Teams integration for rapid support—no tedious tickets needed. Building more workflows isn’t a one-off—it’s a journey of nurturing and enhancing. Direct end-user support isn’t offered, but your Okta admin team gets our full, ongoing commitment to success.

Why Workday as a Master (HRaaM)? The Game-Changing Benefits

Choosing Workday as your HR master isn’t just smart—it’s transformative:

1. Streamlined Onboarding: Automate onboarding across systems, turning chaos into clockwork.
2. Enhanced Efficiency: Slash manual tasks and turbocharge HR productivity.
3. Consistent Data Management: Keep data accurate and aligned across HR and IT—no more silos, just synergy.

With Iron Cove, Workday and Okta integration isn’t a quick fix—it’s a strategic leap toward HR brilliance. Let’s ditch transactional traps and build automation that scales with your future. Ready to soar? Let’s make it happen!

One Click on and offboarding.

Okta for Enterprises (500+ Employees)

Our Enterprise Deployments of Okta are ideal for organizations with complex IT configurations. We provide the right Migration and Deployment packages for enterprises, leveraging deep expertise in identity management, access control, and integrations across various platforms. Our Enterprise Business package is cost-effective, ensuring secure, seamless identity management. We are experts in Okta.

Mid-Size Companies (51-500 Employees)

Growing organizations with complex operational needs and Companies expanding their market reach without the hassel of learning sophisticaed cloud service. Mid-market organizations face unique challenges in managing digital identities, security, and cloud infrastructure. A cloud managed service provider like Iron Cove specializes in Okta support can be a game-changer for businesses looking to optimize their identity management strategy.

Okta for Small Business (1-50 Employees)

Iron Cove Solutions is a trusted provider of Okta SSO identity solutions for small businesses. We offer tailored Deployment and Support packages designed specifically for small businesses. Our “Small Business Package” is affordable and structured to quickly set up your identity and access management within the Okta security cloud. We are experts in Okta deployments. This is great for Startups and local enterprises seeking scalable solutions. We are very cost-effective and agile support for your business needs.

Okta for Non-Profits - Any size

We help non-profit organizations implement Okta. As experienced Okta partners, we develop deployment plans tailored to your budget and specific needs, ensuring access to secure, affordable identity and access management solutions. We guide you through each step of working with Okta.

Okta Cloud Managed Support

Our Okta Cloud Managed Support services are designed to help organizations maintain a secure environment both during and after deployment. Whether you’ve already implemented Okta Cloud Security or are just beginning, we offer support packages that ensure businesses of all sizes have the security support they need.

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Ready to advance your organization's identity and access management capabilities? Our team of Okta certified consultants is here to help you implement the perfect solution for your business needs.

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Phone: (888) 959-2825 Email: sales@ironcovesolutions.com

Schedule a Free Consultation

Let us show you how our Okta consulting services can transform your organization's security and productivity while reducing costs and complexity.

Why Choose Iron Cove Solutions?

• Deep expertise in identity and access management
• Proven track record helping customers succeed
• Comprehensive knowledge of Okta products
• Dedicated team of certified professionals
• Ability to integrate complex systems
• Focus on security and efficiency

By contacting us, you'll receive a free initial assessment and customized implementation plan tailored to your specific needs by an expert Okta consultant.