Secure email migration services with zero downtime for local-to-cloud and cloud-to-cloud solutions, backed by fixed-fee pricing and 24/7 expert support. Start with a free consultation.
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Email Migration
Why Choose Our Email Migration Services?
Zero Downtime Migration Guarantee
- Users maintain complete inbox access throughout migration
- Continuous email sending/receiving capabilities
- No interruption to daily operations
- Full access to contacts, calendars, and tasks
Security & Compliance in Email Migration
- Data Protection: Industry-standard encryption for email data during transit
- Compliance Standards: Full support for GDPR, HIPAA, and SOC 2 requirements
- Audit Capabilities: Complete documentation and search capabilities
- Zero Data Loss: Advanced verification prevents any data loss during migration
- Access Control: Secure username and password management
Expert Support Team
- Dedicated migration specialists available 24/7
- Certified professionals for all major platforms
- Continuous monitoring and support
- Rapid response to any concerns
Comprehensive Solution
- Complete email account migration
- Shared mailbox transitions
- Contact and calendar migration
- Task and folder structure preservation
Our Comprehensive Email Migration Process
We follow a meticulous five-step process to ensure your email migration is seamless and secure:
1. Analysis & Planning
- Complete assessment of your current email system (Exchange, Office 365, or Google Workspace)
- Thorough analysis of existing mailbox sizes and identification of large mailboxes (>50GB)
- Comprehensive compatibility testing for standalone products and shared mailboxes
- Evaluation of storage requirements for all mailbox contents, including contacts, calendar items, and tasks
- Assessment of licensing requirements for Microsoft 365 or Google Workspace
- Development of detailed migration timeline and strategy
2. Backup & Security
- Creation of local backup for all source email data
- Preservation of archive folder structures and hierarchies
- Verification of critical email data integrity
- Implementation of recovery points for all user mailboxes
- Documentation of backup procedures and verification steps
3. User Communication & Training
- Distribution of detailed migration timeline to all stakeholders
- Development of training materials for new platform
- Circulation of resource guides for Microsoft 365 or Gmail
- Establishment of support channels and communication protocols
- Regular updates on migration progress and milestones
4. System Configuration
- Configuration of source email systems and servers
- Setup and optimization of destination mail servers
- Implementation of permission structures and security protocols
- Verification of feature compatibility across platforms
- Testing of all integrated systems and connections
5. Testing & Implementation
- Selection and briefing of pilot user group
- Execution of test migrations with sample mailboxes
- Evaluation of migration performance metrics
- Resolution of any identified issues or concerns
- Final verification before full deployment
Each step is carefully monitored by our migration specialists to ensure zero data loss and minimal disruption to your business operations. Our process combines thorough planning with rigorous testing to deliver a smooth transition to your new email platform.
Email Migration Cost Estimate Calculator
Discover Your Approximate Cost
Number of Email Users
05000
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Approx. cost$20,000
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Disclaimer: This calculator is intended for illustrative purpose and is not suitable for legal, financial, or other professional advice. Iron Cove Solutions makes no warranty, express or implied, regarding the accuracy, completeness, reliability or suitability of the information herein provided. Past performance should not be taken as an indication or guarantee of future results. By submitting, I agree to our processing of my personal data described in our Privacy Policy.
What Does My Organization Need to Know Prior to an Email Migration?
Preparation
Determine mailbox sizes prior to your email migration, this will help you determine if the license you've purchase will be able to hold all the data being transfered. By default, Microsoft provides users with 50GB mailboxes. However, several of your users, mainly leadership, may have mailboxes bigger than 50GBs and you'll have to plan accordingly.
Backup
For the larger mailboxes, we would recommend backing up the mailbox locally. While not required, we highly recommend this. Imagine this, the CEO of the organization has a mailbox size of 120GB, 48GB in their current mailbox and 72GBs in thier archive folder. You perform a mailbox migration, only to find several important historical emails are lost due to corruption. If you've already decommisioned the previous email solution, then you are out of luck. Backing up your data can be a crucial step when performing a migration for larger than normal mailboxes.
User Communication
User communication is by far the most important step in the email migration process. There are multiple things you can do to help your migration process. For example, you can send out a company wide email preparing users for the migration. You can follow that up with user guides on what to expect. You can hold brief calls performing a demonstration for users on the new system. You can even send out "How-To" guides in order to prepare your users for the migration.
System Preparation
You'll need to prepare the source and destination, whether that be by ensuring you have enough privileges to access mailboxes or that you've enabled the correct features at the destination server. This includes migrating and configuring features that you are actively using within your historical email solution.
Perform Test Migration
It should go without saying, that you should attempt to migration at least one mailbox from your source email server to the destination email server. This will help you find any issues prior to the go-live for email migrations.
What to Expect During the Migration Process
Many organizations believe that users will be impacted during the migration process. This includes the thought that users are unable to utilize their mailboxes during the migration phase, or that new email will not be captured once the migration has started.
That is simply not true! Users are able to continue to send and receive emails during the migration phase. This is because email, or better yet, the users mailbox, is being copied from the source, over to the destination server. Users will not experience any downtime or interruptions during this stage of the migration. You can rest assured that with proper planning and preparation, your users will be unaffected by this process.
Post-Migration Support
24/7 Technical Support:
- Immediate issue resolution for any email access problems
- Delta sync capabilities for complete data accuracy
- Ongoing performance monitoring of your email service
User Training:
- Comprehensive training on your new provider platform
- Resource documentation for Outlook, Gmail, or Yahoo
- Best practices for email data management
Ongoing Maintenance:
- System health monitoring of your email service
- Performance optimization for user mailboxes
- Regular updates and security patches
Our Email, Folder and Migration Capabilities
Mailbox Migration
Efficient transfer of email data using advanced email migration tools, ensuring rapid and secure transitions whether you're moving to Exchange Online or Google Workspace.
Tenant-to-Tenant Migration
Specialized solutions for mergers and acquisitions, enabling secure Microsoft 365 tenant consolidation and division, including shared mailboxes and user accounts.
Personal Archive Migration
Comprehensive migration of PSTs, Google Vault, Microsoft Exchange archives, and more to your chosen email provider. Import all aspects of your email data seamlessly.
Collaboration Migration (Teams)
Complete Microsoft Teams migration including channels, conversations, and files. Perfect for organizations moving between Microsoft 365 tenants.
Document Migration
Seamless transfer of shared documents and email data as part of our migration service. Maintain all search capabilities in your new environment.
Public Folder Migration
Expert migration of legacy Exchange public folders to any new provider, including shared mail folders, contacts, and calendar items.
Active Directory Migration
Streamlined migration of user accounts and organizational structures without additional hardware requirements. Perfect for enterprise-level email migrations.
Hybrid Exchange Management
Specialized solution for Microsoft Exchange to Microsoft 365 migrations, supporting both on premises and cloud systems. Users maintain seamless access to their Outlook inbox throughout the process.
IMAP
Versatile email migration service utilizing the IMAP protocol for transferring email data. Suitable for almost all email providers, including Gmail to Exchange migrations.
Staged Migration
For larger organizations migrating multiple email accounts, this approach gradually moves mailboxes over time. Excellent for transitioning from on premises Exchange to Exchange Online or Office 365.