Email Migration Professional Services
Secure email migration services with zero downtime for local-to-cloud and cloud-to-cloud solutions, backed by fixed-fee pricing and 24/7 expert support. Start with a free consultation.
Why Choose Our Email Migration Services?
Zero Downtime Migration Guarantee
Users maintain complete inbox access throughout migration
Continuous email sending/receiving capabilities
No interruption to daily operations
Full access to contacts, calendars, and tasks
Security & Compliance in Email Migration
Data Protection: Industry-standard encryption for email data during transit
Compliance Standards: Full support for GDPR, HIPAA, and SOC 2 requirements
Audit Capabilities: Complete documentation and search capabilities
Zero Data Loss: Advanced verification prevents any data loss during migration
Access Control: Secure username and password management
Expert Support Team
Dedicated migration specialists available 24/7
Certified professionals for all major platforms
Continuous monitoring and support
Rapid response to any concerns
Comprehensive Solution
Complete email account migration
Shared mailbox transitions
Contact and calendar migration
Task and folder structure preservation
Our Comprehensive Email Migration Process
We follow a meticulous five-step process to ensure your email migration is seamless and secure:
1. Analysis & Planning
Complete assessment of your current email system (Exchange, Office 365, or Google Workspace)
Thorough analysis of existing mailbox sizes and identification of large mailboxes (>50GB)
Comprehensive compatibility testing for standalone products and shared mailboxes
Evaluation of storage requirements for all mailbox contents, including contacts, calendar items, and tasks
Assessment of licensing requirements for Microsoft 365 or Google Workspace
Development of detailed migration timeline and strategy
2. Backup & Security
Creation of local backup for all source email data
Preservation of archive folder structures and hierarchies
Verification of critical email data integrity
Implementation of recovery points for all user mailboxes
Documentation of backup procedures and verification steps
3. User Communication & Training
Distribution of detailed migration timeline to all stakeholders
Development of training materials for new platform
Circulation of resource guides for Microsoft 365 or Gmail
Establishment of support channels and communication protocols
Regular updates on migration progress and milestones
4. System Configuration
Configuration of source email systems and servers
Setup and optimization of destination mail servers
Implementation of permission structures and security protocols
Verification of feature compatibility across platforms
Testing of all integrated systems and connections
5. Testing & Implementation
Selection and briefing of pilot user group
Execution of test migrations with sample mailboxes
Evaluation of migration performance metrics
Resolution of any identified issues or concerns
Final verification before full deployment
Each step is carefully monitored by our migration specialists to ensure zero data loss and minimal disruption to your business operations. Our process combines thorough planning with rigorous testing to deliver a smooth transition to your new email platform.
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What Does My Organization Need to Know Prior to an Email Migration?
Preparation
Determine mailbox sizes prior to your email migration, this will help you determine if the license you've purchase will be able to hold all the data being transfered. By default, Microsoft provides users with 50GB mailboxes. However, several of your users, mainly leadership, may have mailboxes bigger than 50GBs and you'll have to plan accordingly.
Backup
For the larger mailboxes, we would recommend backing up the mailbox locally. While not required, we highly recommend this. Imagine this, the CEO of the organization has a mailbox size of 120GB, 48GB in their current mailbox and 72GBs in thier archive folder. You perform a mailbox migration, only to find several important historical emails are lost due to corruption. If you've already decommisioned the previous email solution, then you are out of luck. Backing up your data can be a crucial step when performing a migration for larger than normal mailboxes.
User Communication
User communication is by far the most important step in the email migration process. There are multiple things you can do to help your migration process. For example, you can send out a company wide email preparing users for the migration. You can follow that up with user guides on what to expect. You can hold brief calls performing a demonstration for users on the new system. You can even send out "How-To" guides in order to prepare your users for the migration.
System Preparation
You'll need to prepare the source and destination, whether that be by ensuring you have enough privileges to access mailboxes or that you've enabled the correct features at the destination server. This includes migrating and configuring features that you are actively using within your historical email solution.
Perform Test Migration
It should go without saying, that you should attempt to migration at least one mailbox from your source email server to the destination email server. This will help you find any issues prior to the go-live for email migrations.
What to Expect During the Migration Process
Many organizations believe that users will be impacted during the migration process. This includes the thought that users are unable to utilize their mailboxes during the migration phase, or that new email will not be captured once the migration has started.
That is simply not true! Users are able to continue to send and receive emails during the migration phase. This is because email, or better yet, the users mailbox, is being copied from the source, over to the destination server. Users will not experience any downtime or interruptions during this stage of the migration. You can rest assured that with proper planning and preparation, your users will be unaffected by this process.


Post-Migration Support
24/7 Technical Support:
- Immediate issue resolution for any email access problems
- Delta sync capabilities for complete data accuracy
- Ongoing performance monitoring of your email service
User Training:
- Comprehensive training on your new provider platform
- Resource documentation for Outlook, Gmail, or Yahoo
- Best practices for email data management
Ongoing Maintenance:
- System health monitoring of your email service
- Performance optimization for user mailboxes
- Regular updates and security patches
Our Email, Folder and Migration Capabilities
Mailbox Migration
Efficient transfer of email data using advanced email migration tools, ensuring rapid and secure transitions whether you're moving to Exchange Online or Google Workspace.
Tenant-to-Tenant Migration
Specialized solutions for mergers and acquisitions, enabling secure Microsoft 365 tenant consolidation and division, including shared mailboxes and user accounts.
Personal Archive Migration
Comprehensive migration of PSTs, Google Vault, Microsoft Exchange archives, and more to your chosen email provider. Import all aspects of your email data seamlessly.
Collaboration Migration (Teams)
Complete Microsoft Teams migration including channels, conversations, and files. Perfect for organizations moving between Microsoft 365 tenants.
Document Migration
Seamless transfer of shared documents and email data as part of our migration service. Maintain all search capabilities in your new environment.
Public Folder Migration
Expert migration of legacy Exchange public folders to any new provider, including shared mail folders, contacts, and calendar items.
Active Directory Migration
Streamlined migration of user accounts and organizational structures without additional hardware requirements. Perfect for enterprise-level email migrations.
Hybrid Exchange Management
Specialized solution for Microsoft Exchange to Microsoft 365 migrations, supporting both on premises and cloud systems. Users maintain seamless access to their Outlook inbox throughout the process.
IMAP
Versatile email migration service utilizing the IMAP protocol for transferring email data. Suitable for almost all email providers, including Gmail to Exchange migrations.
Staged Migration
For larger organizations migrating multiple email accounts, this approach gradually moves mailboxes over time. Excellent for transitioning from on premises Exchange to Exchange Online or Office 365.