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Email Migration
What is the Right Email Migration Method for my Business?
Cutover Migration
Moving all mailboxes at once, suitable for small to medium-sized businesses.
Staged Migration
Gradually moving mailboxes over time, ideal for larger organizations.
Hybrid Migration
Combining on-premises and cloud-based systems, often used for Microsoft Exchange to Office 365 migrations.
IMAP Migration
Moving email data using the Internet Message Access Protocol, suitable for various email platforms.
What do I need before I migrate my email?
Analysis:
Understanding the client's current email system, usage patterns, and requirements for the new system. What are your systems? What versions? How is your service used?
Compatibility Check:
Ensuring the new email system is compatible with existing software and infrastructure. We have seen many times end users mailbox is corrupted with old data.
Data Inventory:
Taking stock of all email data, including messages, contacts, calendars, and attachments. Even do a backup locally.
Email Migration Cost Estimate Calculator
Discover Your Approximate Cost
Number of Email Users
05000
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Approx. cost$20,000
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Disclaimer: This calculator is intended for illustrative purpose and is not suitable for legal, financial, or other professional advice. Iron Cove Solutions makes no warranty, express or implied, regarding the accuracy, completeness, reliability or suitability of the information herein provided. Past performance should not be taken as an indication or guarantee of future results. By submitting, I agree to our processing of my personal data described in our Privacy Policy.
What Does My Organization Need to Know Prior to an Email Migration?
Preparation
Determine mailbox sizes prior to your email migration, this will help you determine if the license you've purchase will be able to hold all the data being transfered. By default, Microsoft provides users with 50GB mailboxes. However, several of your users, mainly leadership, may have mailboxes bigger than 50GBs and you'll have to plan accordingly.
Backup
For the larger mailboxes, we would recommend backing up the mailbox locally. While not required, we highly recommend this. Imagine this, the CEO of the organization has a mailbox size of 120GB, 48GB in their current mailbox and 72GBs in thier archive folder. You perform a mailbox migration, only to find several important historical emails are lost due to corruption. If you've already decommisioned the previous email solution, then you are out of luck. Backing up your data can be a crucial step when performing a migration for larger than normal mailboxes.
User Communication
User communication is by far the most important step in the email migration process. There are multiple things you can do to help your migration process. For example, you can send out a company wide email preparing users for the migration. You can follow that up with user guides on what to expect. You can hold brief calls performing a demonstration for users on the new system. You can even send out "How-To" guides in order to prepare your users for the migration.
System Preparation
You'll need to prepare the source and destination, whether that be by ensuring you have enough privileges to access mailboxes or that you've enabled the correct features at the destination server. This includes migrating and configuring features that you are actively using within your historical email solution.
Perform Test Migration
It should go without saying, that you should attempt to migration at least one mailbox from your source email server to the destination email server. This will help you find any issues prior to the go-live for email migrations.
What to Expect During the Migration Process
Many organizations believe that users will be impacted during the migration process. This includes the thought that users are unable to utilize their mailboxes during the migration phase, or that new email will not be captured once the migration has started.
That is simply not true! Users are able to continue to send and receive emails during the migration phase. This is because email, or better yet, the users mailbox, is being copied from the source, over to the destination server. Users will not experience any downtime or interruptions during this stage of the migration. You can rest assured that with proper planning and preparation, your users will be unaffected by this process.
Post-Migration Support
Troubleshooting:
Addressing any issues that arise during or after the migration. A delta synch can be run.
Training:
Providing training to users on the new email system to ensure a smooth transition. All end users will have to reset their password to the new service?
Documentation:
Creating documentation for the new email environment and the migration process for future reference.
Our Email, Folder and Migration Capabilities
Mailbox Migration
Move email mailbox migrations in a matter of minutes through our Professional Services using BitTitan.
Tenant-to-Tenant Migration
Increased Mergers and Acquisition activity has necessitated the need to consolidate, move or divest tenants easily and securely. A Tenant Migration Bundle Migration allows organizations to complete complex migrations on schedule and under budget.
Personal Archive Migration
Quickly discover, collect, and migrate numerous personal archive files (PSTs, Google Vault, Exchange, and more) to your selected Destination.mailbox migrations in a matter of minutes through MigrationWiz our partner.
Collaboration Migration (Teams)
Move Microsoft Teams to a new tenant with MigrationWiz. Migrate Teams, Channels, Conversations, Permissions, and Files with the industry's leading cloud migration solution.
Shared Documents
Don't leave documents and files behind. As part of the User Migration Bundle, increase revenue for email migration projects by adding fast, streamlined document migration.
Public Folder Migration
Migrate legacy Public Folders to any cloud environment, including Microsoft Exchange and Office 365. Easily move shared mail folders, calendars, and contacts with automation.
Active Directory
Migrate Active Directory identity objects and OU structures to another Active Directory. No special training, professional services, or additional hardware or software installation required.
Hybrid Exchange Management
Hybrid Exchange deployments offer flexibility between on-prem servers and Microsoft 365. Manage and migrate batches of users between Exchange Server and Microsoft 365 in a hybrid environment.