Zero-Downtime Email Migration
Secure email migration services with zero downtime for local-to-cloud and cloud-to-cloud solutions, backed by fixed-fee pricing and 24/7 expert support. Start with a free consultation.
Why Choose Our Email Migration Services?
Zero Downtime Migration Guarantee
Users maintain complete inbox access throughout migration
Continuous email sending/receiving capabilities
No interruption to daily operations
Full access to contacts, calendars, and tasks
Security & Compliance in Email Migration
Our Comprehensive Email Migration Process
We follow a meticulous five-step process to ensure your email migration is seamless and secure:
1. Analysis & Planning
Complete assessment of your current email system (Exchange, Office 365, or Google Workspace)
Thorough analysis of existing mailbox sizes and identification of large mailboxes (>50GB)
Comprehensive compatibility testing for standalone products and shared mailboxes
Evaluation of storage requirements for all mailbox contents, including contacts, calendar items, and tasks
Assessment of licensing requirements for Microsoft 365 or Google Workspace
Email Migration Cost Estimate Calculator
Discover Your Approximate Cost
Disclaimer: This calculator is intended for illustrative purpose and is not suitable for legal, financial, or other professional advice. Iron Cove Solutions makes no warranty, express or implied, regarding the accuracy, completeness, reliability or suitability of the information herein provided. Past performance should not be taken as an indication or guarantee of future results. By submitting, I agree to our processing of my personal data described in our Privacy Policy.
What Does My Organization Need to Know Prior to an Email Migration?
Preparation
Determine mailbox sizes prior to your email migration, this will help you determine if the license you've purchase will be able to hold all the data being transfered. By default, Microsoft provides users with 50GB mailboxes. However, several of your users, mainly leadership, may have mailboxes bigger than 50GBs and you'll have to plan accordingly.
Backup
For the larger mailboxes, we would recommend backing up the mailbox locally. While not required, we highly recommend this. Imagine this, the CEO of the organization has a mailbox size of 120GB, 48GB in their current mailbox and 72GBs in thier archive folder. You perform a mailbox migration, only to find several important historical emails are lost due to corruption. If you've already decommisioned the previous email solution, then you are out of luck. Backing up your data can be a crucial step when performing a migration for larger than normal mailboxes.
User Communication
User communication is by far the most important step in the email migration process. There are multiple things you can do to help your migration process. For example, you can send out a company wide email preparing users for the migration. You can follow that up with user guides on what to expect. You can hold brief calls performing a demonstration for users on the new system. You can even send out "How-To" guides in order to prepare your users for the migration.
What to Expect During the Migration Process
Many organizations believe that users will be impacted during the migration process. This includes the thought that users are unable to utilize their mailboxes during the migration phase, or that new email will not be captured once the migration has started.
That is simply not true! Users are able to continue to send and receive emails during the migration phase. This is because email, or better yet, the users mailbox, is being copied from the source, over to the destination server. Users will not experience any downtime or interruptions during this stage of the migration. You can rest assured that with proper planning and preparation, your users will be unaffected by this process.
Post-Migration Support
24/7 Technical Support:
- Immediate issue resolution for any email access problems
- Delta sync capabilities for complete data accuracy
- Ongoing performance monitoring of your email service
User Training:
- Comprehensive training on your new provider platform
- Resource documentation for Outlook, Gmail, or Yahoo
- Best practices for email data management
Ongoing Maintenance:
- System health monitoring of your email service
- Performance optimization for user mailboxes
- Regular updates and security patches
Related Microsoft Products
- Microsoft 365 Business Basic - Affordable Cloud Productivity
- Microsoft 365 Business Standard - Complete Business Growth Solution
- Microsoft 365 E3 - Enterprise Security & Compliance
- Microsoft 365 E5 - Ultimate Enterprise Productivity
- Microsoft Exchange Online Plan 1 - Reliable Business Email
- Microsoft Exchange Online Plan 2 - Advanced Email Management
- Microsoft Kiosk - Cost-Effective Shared Devices
- Microsoft Office 365 - Transform Your Workplace
- Microsoft Office 365 Migration Services - Zero Downtime Email Transfer
- Office 365 E1 - Enterprise Web Productivity
- Office 365 E3 - Complete Desktop Productivity
- Office 365 E5 - Premium Analytics & Intelligence
- Office 365 F3 - Empower Frontline Workers
Our Email, Folder and Migration Capabilities
Mailbox Migration
Efficient transfer of email data using advanced email migration tools, ensuring rapid and secure transitions whether you're moving to Exchange Online or Google Workspace.
Tenant-to-Tenant Migration
Specialized solutions for mergers and acquisitions, enabling secure Microsoft 365 tenant consolidation and division, including shared mailboxes and user accounts.
Personal Archive Migration
Comprehensive migration of PSTs, Google Vault, Microsoft Exchange archives, and more to your chosen email provider. Import all aspects of your email data seamlessly.
Collaboration Migration (Teams)
Complete Microsoft Teams migration including channels, conversations, and files. Perfect for organizations moving between Microsoft 365 tenants.
Document Migration
Seamless transfer of shared documents and email data as part of our migration service. Maintain all search capabilities in your new environment.
Public Folder Migration
Expert migration of legacy Exchange public folders to any new provider, including shared mail folders, contacts, and calendar items.
Active Directory Migration
Streamlined migration of user accounts and organizational structures without additional hardware requirements. Perfect for enterprise-level email migrations.
