Workday as HR Master with Okta Single Sign-On: Austin Company Case Study
Iron Cove Solutions
Executive Summary
Iron Cove Solutions successfully integrated Okta with Workday for a large firm in Austin, TX, establishing Workday as the Single Source of Truth and leveraging Okta Profile Mastering. With Workday serving as the HR Master, the project streamlined identity management by syncing accurate employee data across systems, enhancing efficiency, security, and consistency for the organization's workforce in a hybrid IT environment.
Key Results Achieved
- 76% IT Productivity Increase
- 90% Fewer Password Resets
- 2,000+ Employees Managed
Client Profile
| Aspect | Details |
|---|---|
| Company Size | 2,000 employees with Federal and Public worker categories |
| Location | Austin, Texas |
| Challenge | Manual onboarding taking several days per employee |
| Infrastructure | Multiple Active Directory instances, two separate Okta instances, one Workday instance |
Business Challenge
Manual onboarding of employees, contractors, and partners was taking an enormous amount of time—several days per person. With 2,000 employees to manage, this created a considerable cost to the business bottom line. According to an Okta survey, 73% of IT departments struggle to keep track of individual identity and permissions, leading to:
- Low productivity
- Inaccurate data
- Significant security risks
Implementation Phases
Phase A: Active Directory Analysis
Comprehensive analysis and setup of Active Directory integration with Okta.
| Step | Activity |
|---|---|
| 1 | Data Review and Assessment |
| 2 | Confirm Installation of Okta AD Agents and IWA Apps |
| 3 | Okta/Workday Profile Mapping Attributes Design (Okta Expression Language) |
| 4 | Matching and Connection Establishment |
| 5 | AD Security Groups Configuration |
| 6 | Application Assignments Testing |
| 7 | Final Testing and Confirmation |
Phase B: Workday Analysis & Implementation
Deep dive into Workday configuration and optimization for HR Master role.
- Understanding Workday owners and stakeholders
- Workday profile and attributes analysis
- Integration points identification
- Data flow mapping and validation
Phase C: Workday-Active Directory Integration
Establishing the critical relationship between Workday and Active Directory systems.
- Workflow design and implementation
- Real-time synchronization setup
- Lifecycle management configuration
- Security protocols establishment
Results & Benefits Achieved
Quantified Results
| Metric | Improvement |
|---|---|
| IT Productivity | 76% increase in management cost savings |
| Password Resets | 90% reduction in requests |
| Employee Lifecycle | 100% automated management |
What Okta Lifecycle Management Achieved
Okta Lifecycle Management connected the client's Workday HR system with IT resources to automate onboarding and offboarding in a modern, seamless, and secure way. The integration provided:
- Seamless User Provisioning: Automatic account creation and access assignment
- Real-time Updates: Instant synchronization across all systems
- Secure Lifecycle Management: Automated offboarding and access revocation
- Enhanced Security: Centralized identity management and access control
- Improved Compliance: Audit trails and access governance
Workday to Okta Solution Benefits
Calculate Your Savings: Use our Workday to Okta Savings Calculator
Organizations typically see:
- 76% increase in IT productivity
- 90% reduction in password reset requests
- Streamlined employee onboarding from days to hours
- Enhanced security through centralized identity management
Who We Serve with Okta: Tailored Solutions for Every Size
Enterprise (500+ Employees)
Comprehensive Okta deployments for organizations with complex IT configurations. We provide migration and deployment packages leveraging deep expertise in identity management, access control, and platform integrations.
Mid-Size Companies (51-500 Employees)
Growing organizations with complex operational needs benefit from our specialized Okta support. We optimize identity management strategy for businesses expanding their market reach.
Small Business (1-50 Employees)
Tailored Okta SSO deployment and support packages designed for quick implementation. Our affordable "Small Business Package" provides scalable solutions that grow with your business. Sales Brochure
Non-Profits (Any Size)
We help non-profit organizations implement Okta with deployment plans tailored to your budget and specific needs, ensuring access to secure, affordable identity management solutions.
Resources and PDF
Okta Consulting PDF
Get Started with Expert Okta Consulting
Ready to advance your organization's identity and access management capabilities? Our team of Okta certified consultants is here to help you implement the perfect solution for your business needs.
Contact Information
| Method | Details |
|---|---|
| Phone | 888.959-2825 |
| sales@ironcovesolutions.com | |
| Consultation | Free initial assessment available |
Why Choose Iron Cove Solutions?
✓ Deep expertise in identity and access management
✓ Proven track record helping customers succeed
✓ Comprehensive knowledge of Okta products
✓ Dedicated team of certified professionals
✓ Ability to integrate complex systems
✓ Focus on security and efficiency
Our Commitment: Okta Cloud Managed Support
From day one to years down the road, Iron Cove's Okta Cloud Managed Support ensures your environment stays secure and optimized. Whether you're just starting with Okta Cloud Security or refining an existing setup, our support packages are built for businesses of all sizes—delivering the expertise and peace of mind you need to thrive.
Case Study Highlights
Client: Large Austin, TX company (2,000 employees)
Challenge: Manual employee onboarding taking days
Solution: Workday as HR Master with Okta integration
Results: 76% productivity increase, 90% fewer password resets
Timeline: Phased implementation across three stages
ROI: Significant cost savings in IT management and operations
Ready to transform your identity management? Contact Iron Cove Solutions today for a free consultation and see how we can help your organization achieve similar results.