Orchestration Engine Automated User Provisioning

Time Savings with the Orchestration Engine for Mass Termination: A Breakdown

The Manual Process Baseline

Without automation, Mass Termination for large enterprises—or even smaller teams—can be a grueling ordeal. Let’s assume a mid-sized enterprise with 500 employees needs to terminate 50 users during a restructuring. Here’s a typical manual process timeline for a single user:

• Identify user and systems: 5–10 minutes (checking records, apps, and groups).

• Revoke access per system: 5–15 minutes per system (e.g., Okta, Workday, AD, SaaS apps like Salesforce or Zendesk). For 5 systems, that’s 25–75 minutes.

• Update licenses and groups: 5–10 minutes (removing licenses, adjusting groups).

• Log and verify for compliance: 5–10 minutes (documenting for audit trails).

• Total per user: ~40–105 minutes (averaging ~72 minutes for simplicity).

For 50 users:

50 users × 72 minutes = 3,600 minutes (60 hours). This could take one IT person 7.5 days (assuming an 8-hour workday) or a small team several days with split duties, not accounting for errors or delays.

The Orchestration Engine Advantage

The OE, integrated with Okta and supported by Iron Cove, automates this process end-to-end. Here’s how it changes the equation:

• Batch processing: The OE handles all 50 users simultaneously, not one-by-one.

• Automated deprovisioning: Access revocation across systems (Okta, Workday, AD, SaaS apps) happens in seconds per user, not minutes.

• License and group management: Instantly updated—no manual intervention needed.

• Compliance logging: Automatically generated and stored, cutting logging time to zero for manual effort.

Revised timeline with the OE for 50 users:

• Setup and initiation: ~15–30 minutes to configure the batch termination (one-time setup for the process).

• Execution: ~1–2 minutes per user for automated deprovisioning across systems (batch processing optimizes this further, but conservatively, let’s say 50–100 minutes total).

• Verification and logging: ~10–20 minutes (mostly automated, with minimal oversight to confirm).
  Total for 50 users: ~75–150 minutes (averaging ~112 minutes, or ~1.9 hours).

Direct Time Savings

• Manual process: 60 hours for 50 users.

• With OE: ~1.9 hours for 50 users.

• Savings: ~58.1 hours (or ~7.25 workdays) for one batch of 50 terminations.

That’s a 97% reduction in time spent on the task. For larger enterprises (e.g., 500 terminations), the savings scale dramatically: 600 hours manually vs. ~19 hours with the OE—a savings of 581 hours (72 workdays).

Beyond Raw Numbers: The Bigger Picture of Time Savings

1. Eliminates Error Correction Time

Manual processes often lead to mistakes—forgotten systems, incorrect group updates, or orphaned accounts—that take hours to fix. Each error might add 15–60 minutes of correction time per user. For 50 users, even a 10% error rate (5 users) could add 75–300 minutes (1.25–5 hours). The OE's precision slashes this to near-zero, saving additional hours you’d otherwise spend firefighting.

2. Frees Up IT for High-Value Work

For a one-person IT shop or small team, 58 hours saved on one Mass Termination means more time for strategic projects—think planning migrations, improving security, or rolling out new tools. For enterprises, it means IT teams can focus on innovation rather than administration, amplifying organizational impact.

3. Scales Without Linear Time Increases

Manually, each additional user adds ~72 minutes. With the OE, batch processing means the time per user shrinks as volume grows. For 500 users, the OE might take ~15–18 hours total (setup plus execution), while manual efforts would balloon to 600 hours—a savings of ~585 hours (73 workdays). Automation doesn’t just save time; it scales smarter.

4. Reduces Compliance and Audit Prep Time

Manual logging for compliance can take 5–10 minutes per user (250–500 minutes for 50 users). The OE automates this, cutting it to near-zero manual effort—just a quick review of auto-generated logs (~10–20 minutes total). That’s another 230–480 minutes (4–8 hours) saved per batch.

5. Prevents Costly Delays in Security

Delayed terminations risk unauthorized access, costing hours—or days—in damage control if a breach occurs. The OE's immediate deprovisioning (seconds per user) ensures security gaps are closed instantly, saving potential hours of incident response or legal headaches down the line.

Contextual Savings: Small vs. Large Teams

One-Person IT Shop:

For a solo IT admin, 58 hours saved on 50 terminations is transformative—it’s over a week of work reclaimed. Instead of drowning in admin tasks, you’re free to tackle proactive projects or even take a breather.

Mid-Sized Teams (51–500 employees):

A small IT team might split manual work, but coordination adds overhead. The OE saves ~58 hours collectively, streamlining collaboration and letting the team focus on growth initiatives.

Large Enterprises (500+ employees):

For 500 terminations, saving 585 hours means entire IT teams can redirect weeks of effort to strategic priorities—think system upgrades, employee experience improvements, or merger integrations.

Why It Matters: Time Savings Build Long-Term Value

The Orchestration Engine doesn’t just save time—it redefines how you operate. For one-person IT shops, mid-sized teams, or large enterprises, the hours reclaimed translate into real impact: happier employees, tighter security, and leaner budgets. With Iron Cove’s long-term partnership, these savings aren’t a one-off—they’re a foundation for sustained efficiency. Instead of patching problems with transactional fixes, the OE delivers automation that scales, secures, and simplifies your world.

Hypothetical ROI Snapshot

Small Batch (50 users):

• Save ~58 hours per event. If you handle 4 Mass Terminations a year, that’s 232 hours (29 workdays) annually.

Large Batch (500 users):

• Save ~585 hours per event. For 2 events a year, that’s 1,170 hours (146 workdays)—almost half a year of work reclaimed.

Cost Equivalent:

• At an average IT admin rate of $50/hour, 232 hours saved = $11,600/year; 1,170 hours = $58,500/year.

Ready to stop wasting time and start building efficiency? With the OE and Iron Cove’s expertise, Mass Termination isn’t a burden—it’s a breeze. Let’s make your IT operations unstoppable!

Mass Termination Process

Mass Termination Application

Mass Termination Steps with Zendesk and Okta

  Call Us!