Microsoft 365 (Exchange Online)
- Advanced calendaring and shared mailboxes
- Strong Outlook integration
- Ideal for regulated or complex environments
- Hybrid and migration support
Our Value Proposition
Unbiased Analysis
We're certified in both platforms—no hidden agenda
Save 10-30%
Most businesses overpay—we'll show you how to optimize
Fast Implementation
From decision to deployment in weeks, not months
The Short Answer
Most organizations can use either platform successfully. The right choice depends on your team's workflow and priorities.
| If your business needs... | Better choice |
|---|---|
| Advanced Excel & Outlook workflows | Recommended: Microsoft 365 |
| Simple collaboration & low admin overhead | Recommended: Google Workspace |
| Enterprise compliance & security | Recommended: Microsoft 365 |
| Fast onboarding for small teams | Recommended: Google Workspace |
| Identity-first security with Okta | Recommended: Microsoft 365 |
Email & Calendars: Exchange Online vs Gmail
Google Workspace (Gmail)
- Clean, browser-first experience
- Minimal configuration required
- Great spam filtering out of the box
- Lower training curve
Documents, Collaboration, and File Sharing
Microsoft 365
- Excel, Word, PowerPoint desktop power
- Teams + SharePoint for structured collaboration
- Strong compliance controls
- Advanced features for power users
Google Workspace
- Real-time collaboration is effortless
- Docs, Sheets, Slides are lightweight and fast
- Lower training curve for non-technical users
- Browser-first approach
Security, Compliance & Identity Management
Microsoft 365
- Deep compliance tooling (DLP, retention, eDiscovery)
- Native Entra ID (Azure AD) integration
- Strong fit for regulated industries
Google Workspace
- Solid baseline security
- Less granular compliance tooling
- Often paired with third-party identity tools
Pricing: What Businesses Actually Pay
Most businesses overpay by 10-30%
Both platforms are subscription-based per user, per month — but common mistakes lead to waste:
- Incorrect license selection (over-provisioning)
- Paying for unused features
- Missing security alignment opportunities
- No regular license audits
License Cost Estimator
Use this calculator to see approximate monthly costs. These are estimates only—actual pricing depends on your specific needs.
Microsoft 365 (est.)$150/month
Google Workspace (est.)$120/month
Estimates only. Actual pricing depends on plan selection, security requirements, and discounts.
Which Platform Is Right for Your Business?
Choose Microsoft 365 if:
- You rely heavily on Excel or Outlook
- You need advanced compliance controls
- You already use Microsoft tools
- Desktop applications are critical
Choose Google Workspace Small Business if:
- Your team is browser-first
- Simplicity > customization
- You want fast onboarding with minimal admin
- Real-time collaboration is essential
Not sure which is right? Most clients aren't—that's completely normal.
How We Help (Without Lock-In)
With 19 years of experience deploying both platforms, we provide unbiased guidance that puts your business first.
Deploy & Migrate
Clean migrations with zero data loss and minimal downtime
Secure with Okta
Add enterprise-grade identity management to either platform
Optimize Licenses
Regular audits to eliminate waste and right-size your subscriptions
Ongoing Support
Managed support as your team and needs evolve
No platform bias. No long-term contracts. Just the right fit.
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