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Adminstrator Dropbox
Dropbox recommends that all Dropbox Business accounts have at least two admins.There are eight pre-built admin roles, each with a different set of permissions.
The pre-built roles are:
- Team admins can access all permissions.
- User management admins can add, remove, and manage team member accounts.
- Support admins can help team members with limited tasks, including resetting passwords.
- Billing admins can make payments and renew contracts. Note: This admin doesn't appear on all Dropbox SKUs.
- Content admins can set content permissions and manage content.
- Compliance admins can manage retention policies and legal holds. This admin role is only available to teams that have purchased the Data Governance Add-On.
- Reporting admins can create reports on team activity and member data.
- Security admins can manage security alerts, external sharing, and security risks.
Admins on a Standard team all have global permissions as team admins. Team Admins can access all permissions.
Admins on Advanced or Enterprise teams can have global permissions as a team admin or a more limited set of permissions.
Dropbox Search
Dropbox file searches that let you narrow down results and find your work quicker:
- Title: Only retrieve files containing specific words in the file’s name, for example, ‘title: invoice’
- Type: Search by categories – like folder, document or image – or file extension, for example, ‘type: pdf’
- Before/after: Narrow results to specific time frames, based on modification date, for example, ‘before: 02-05-2021’
- AND/OR: Specify multiple words to look for in results, for example, ‘new AND lead’
Dropbox Teams
Before you start creating teams folders, take some time to understand your team’s workflows. Creating a scalable structure and naming convention for your team will mean less maintenance work down the road.
- Do your users generally work on their own or in teams?
- Is each file worked on by one individual, or do multiple people contribute edits to each?
- Do you expect files to be shared outside your Dropbox Business team frequently?
- If Dropbox is replacing an existing system, do you want to copy that folder structure?
- How do different departments prefer to group their files?
Admins must ensure team members have the appropriate access to their data. Dropbox has several tools to help ensure users are able to see what they need, and are restricted from areas they don't need to be.
Admins in Advanced or Enterprise plans can sign in to the account of anyone on their team. This feature, called Sign-In As, can be used in several scenarios, including:
Organizing a new employee's Dropbox account before they start work Troubleshooting issues Keeping a project moving while team members are away from the office
If a team member linked their personal and business account, “sign in as a user” doesn’t give admins access to that team member’s linked personal account. However, admins can view the name and email address of the team member’s linked personal account.
When you sign in as a user on your team, you will not be able to simultaneously access any other Dropbox account(including your own), whether in a new window or tab in your browser To access a different Dropbox account (including your own), sign out of your team member's account
If you sign in as a team member who is on a legal hold, any files you create or edit while signed in as that user will not be included in the legal hold
Admins can view what files, folders, and shared links are shared with people outside their team and details about how they were shared, including:
Items shared—Type, size, and path
Security—Access level and whether they’re protected by password or expiration\
Sharing—Who shared the content, when, and with whom
Activity—Whether content was viewed or edited
Establishing an effective naming convention will make it easier for everyone find what they need, especially as the number of files in your team space grows.
Monthly folders should be named in the YYYY-MM format so they’ll appear in chronological order. If you’re organizing by client, and your company uses client codes, prefixing each client’s folder name with their code will help people find what they need
Users can now create folders that automatically perform specific tasks like converting, categorizing, sorting, or tagging. Every time a file is added to an automated folder, the designated action occurs.
All automated folders can be created and viewed in a centralized dashboard and are available for users on Dropbox Business Advanced, Enterprise, and Standard plans.
What happens when I move a file to an automated folder?
You can move a file to an automated folder just like you would move a file to any other folder in your Dropbox account(opens in a new tab). When you move a file to an automated folder, the selected automation will take effect. This works the same for your folders as well as folders shared with teammates.
If a file was moved to an automated folder accidentally, you can click Undo in the panel at the bottom of your screen.
After you've invited team members and they add content to the team, here are tips to stay organized:
Move completed projects to archive folders. Then use Dropbox Smart Sync to mark these as “Online Only” and free up space on team members’ hard drives.
Admins can sign in as a team member to access permissions for any folders the user has shared.
Update group memberships when people move to different teams.
Revoke access to company data by suspending or deleting team members who have left the company.
What does it look like when a Iron Cove takes actions on a user's behalf?
When Iron Cove chooses to access your account as an admin, they'll create a single-use link that allows them to sign in to your admin console. Once they sign in, all admins of your business account will receive a notification email.
Any actions taken by the Iron Cove will appear in an account audit log. For example, if a reseller signs in and removes a member from your team, it will be displayed in the audit log as "iron cove" removed [user name]."
If Iron Cove becomes aware of an issue that cannot be resolved with assistance from the distributor, Iron Cove will request the end user to reach out to Dropbox Support directly.
The customer can report the incident via the Support channels available in the Admin console or dropbox.com/support. The incident will be assigned a unique Support ID number by Dropbox and Dropbox will resolve the issue directly with the customer.
If you've manually added your reseller as an admin on your account, unchecking the reseller support box under additional settings in the Admin console will not revoke their access.
What are the different sycnhing mechanism by Dropbox?
Delta sync
Dropbox stores each file in discrete, encrypted 4MB blocks. Using Delta Sync, only the modified blocks are downloaded/uploaded. This significantly reduces the sync speed especially on low bandwidth environments.
Smart sync
The ability to have local full copies of a file or a placeholder that takes up no disk space.
Selective sync
Allows the user to select specific folders to be synced to a computer. Especially useful for saving space on computers with limited hard drive capacity.
Streaming sync
Speeds up transfers for larger files by beginning a download on a second device before files have finished uploading from the first device. This is automatically employed when separate computers are linked to the same Dropbox account or when different Dropbox accounts share a folder.
LAN sync
When enabled, this feature downloads new and updated files from other computers on the same Local Area Network (LAN) first, bypassing the need to download the file from servers and speeding up sync considerably.
Dropbox and Ransome Ware Fixes
When suspected ransomware is detected, you’ll receive an email notification. Click Open alert to be taken to details about the alert. From the Alerts page, you can see the following:
- What happened: A short description of what activity was detected
- What’s at risk: Any possible risks to your account or data
- Ransomware extension: The extension of the suspected malicious software detected
- Ransomware type: The type of suspected malicious software detected
- Members affected: Who on your team might be affected
- Number of files affected: The number of files in your Dropbox account that may be affected
- Potentially affected files: A list of individual files in your Dropbox account that may be affected
Dropbox Backup
Dropbox is a powerful tool for companies, allowing them to easily and securely store all data they require whilst allowing them connect plenty of applications to build useful workflows.
However if the data is hosted elsewhere, Dropbox Backup provides an easy way to automatically back up important files and folders from your computers and external hard drives, so you can ensure that your content is safe and recoverable if things go wrong.
What can you with Dropbox back up?
Back up a computer: With Dropbox Backup, you can easily select which computer files and folders you’d like to back up to the cloud. After the initial backup, any changes you make to files and folders on your computer will automatically reflect in Dropbox Backup as well
Back up an external hard drive: Once you plug in your external hard drive and agree to back it up, your files will get backed up to Dropbox. Note: You can’t make changes (like editing, adding, or moving) to files backed up from an external hard drive in Dropbox. If you’d like to make changes to these files, make them directly to the files on your external hard drive. Your backup will update automatically every hour while your external hard drive is plugged in.
No matter what you back up, with Dropbox Backup, you can restore your backed up files and folders to a new computer. You can either download your backup as a .zip file or download all your files and folders to the same locations as your previous computer.
Before setting up a backup, make sure to:
- Close all open files and applications on your computer
- Install the Dropbox desktop app, if you haven’t already
- If you’ve paused syncing, resume it.
- Connect to the internet
- Disable any backups you may have enabled in other cloud storage providers (such as iCloud, OneDrive, or Google Backup and Sync), and ensure your files are back in their original folders on your computer.
You can use your computer as normal while the backup is in progress. If any files fail to back up, a shortcut will be created in Dropbox called Files on my computer that will take you to their location on your computer.
Managing backups
You can perform the following options with your backup:
- View contents to open a browser window and see all files and folders in the backup
- View progress to see the live status of the backup
- View history to see the version history for the backup
- Prioritize files to open a File Explorer (Windows) or Finder (Mac) window and select a file to sync immediately (computer only)
- Skip files to open a File Explorer or Finder window and select a file to exclude from syncing (computer only)
- View deleted files to open a browser window and recover recently deleted files
- Rewind backup to restore a previous version of your backup
- Change folders to change the folders you’d like to back up (computer only)
- Disable backup to turn off your computer or external hard drive backup.
You can easily restore your backed up files and folders to a new computer.
There are two ways to restore files and folders from a backup. You can either restore your entire computer backup onto a new computer from the Dropbox desktop app, or you can choose to restore only a part of your computer backup or external hard drive backup from https://www.dropbox.com/backup/all(opens in a new tab)
Dropbox Backup Level Up
Now you’ve got more control and flexibility over backups, so you can fine-tune them to your needs.
- Back up more folders. Select any folder within your computer’s home folder to back up, including subfolders. You’re no longer limited to folders like Documents, Desktop and Downloads.
- Schedule your backups. Choose when your device backups run, and get flexibility by putting them on your timeline.
- View progress of your backups. Check the percentage of your backup progress to get see how much longer you have until they’re complete.
- Quickly get back up and running. Get more options to kick off your backup restoration – from either the web or your computer.
- Rename your backups. Customise the name of your device backup so you can distinguish across multiple backups.
Dropbox and API's
An API (Application Programming Interface) includes three important elements:
Procedures.
Also referred to as routines, procedures refer to the specific tasks or functions a program performs. For example, Twitter provides a search API for developers to explore data for analytical purposes.
Protocols.
The protocol is the format used to communicate data between applications. This can get complicated, though. Applications may not rely on the same format. But, more on this later.
Tools.
Think of tools as a set of building blocks – the components needed to construct new programs.
APIs are needed to bring applications together in order to perform a designed function built around sharing data and executing pre-defined processes. They work as the middle man, allowing developers to build new programmatic interactions between the various applications people and businesses use on a daily basis.
Breaking down the API definition can help build a better understanding of just how this type of interface works.
Application
These include the enterprise applications businesses rely on to send financial data, inventory levels, and purchase order information back and forth between suppliers, customers, and trading partners.
Programming
Application creation relies on programming. The application programming interface is developer-centric. In other words, you can’t make a new application without developers, who write the code to create and design the application software and the interface.
Interface The Interface is how software, not users, interacts with other applications.
How do APIs work?
Simply put, without APIs, you wouldn’t be able to order that birthday present for your mother on Wayfair.com, spin up a Linux server on the Amazon Elastic Compute Cloud, or personalize your Google homepage with gaming mini-applications or a photo collage. The easiest way to digest what an application programming interface does is to know that it is an interface that allows one application to communicate with another via commands designed by programmers.
Say it’s a Thrusday night, and all you want to do is fire up your Amazon Prime and watch The Godfather, and your starving.
So, you pull up the GrubHub app on your phone and scan through your options. While not a publically documented API (more on that later), the web app gives you the ability to search a database of more than 10,000 restaurants. This is good, since you already had Chinese the other day, and tonight feels like a pizza night. Settling on your favorite local Italian joint, and taking a look through the recently updated menu (thanks API), you settle on a pepperoni pie with some mozzarella sticks on the side.
Now to process your order, you input your credit card information and enter the delivery address. This is where application-to-application communication comes into play.
At checkout, when you click “Submit Payment” in PayPal, the application sends your banking information to another application to verify your information. After confirming payment, the second application sends a notification back to PayPal to complete the transaction.
The PayPal API facilitates a financial data exchange, and once the acknowledgement is complete, your transaction gets processed, your order is verified, and the restaurant initiates a real-world operation – food preparation.
Business APIs
Except, instead of ordering a hot pizza from a food delivery app, this type of multi-application communication might be initiated via your customer executing a command through a B2B e-commerce portal where an order kick starts a shipment of goods from a factory to a distribution center.
Subsequent to the transactional order data moving from application to application, it may be replicated to a big data storage program for analysis or sold as a value-added-service within a supply chain management ecosystem.
Needless to say, the data being shared across applications and company lines are the true lifeblood of modern business. And with some limitations in true B2B integration software capabilities, APIs are being expected more and more to convey that data.
What is the Difference between Public API and Private API
Public APIs are the most common examples when you think of what exactly an API is. These range from the common apps mentioned above to feature-rich examples that businesses are built on, including Amazon S3 to Magento. On the other hand, private APIs are internal applications designed for a specific audience and user base. It’s important to know the difference between the two, as each can be advantageous within an enterprise.
Public APIs
When you think about public APIs, the keyword to remember is open. Public APIs are designed to be shared with the outside world. YouTube is a popular example of a public API. External developers can build applications to take advantage of the capabilities within these APIs. It is important to note that some companies only provide semi-public access by not offering public documentation and allowing developers to submit their apps for approval.
Private APIs
Private APIs are often used within an enterprise to improve collaboration. While the API itself is also open as a public API, the difference is it is only open to those that have been granted access. Developers within an organization can take advantage of the functionality from the private API to design and build applications inside the company. Private APIs can leverage the existing functionality of enterprise applications so company employees can communicate more efficiently.
The importance of APIs
With a focus on modern business to business (B2B) usage, an application programming interface can be a critical component to integrating data flows with customers and partner systems. It can even add increased flexibility to traditional types of robust exchange such as managed file transfer (MFT) and EDI.
Exchanging documents as part of dynamic business transactions like purchase orders (PO), for instance, points to an evolution of the B2B e-commerce landscape.
From providing multiple industries with improvements in speed, agility, consistency, and accuracy, companies continue to recognize the potential of extending and integrating application data flows via APIs, allowing for smoother business process integration across applications in conjunction with other types of B2B technology.
APIs are integral to running a data-driven business nowadays. They allow the line of business users and IT to leverage software and applications to increase productivity and improve the bottom line. From social collaboration tools to more innovative approaches to customer outreach, taking advantage of APIs can prove dividends within the enterprise.
A different way the API economy is described is “the connected era” – a better term because it doesn’t preclude other types of solutions. Ultimately, how well a business performs in the connected era – whether it succeeds or fails – is increasingly dependent on how well it connects applications and integrates the consequential data.
Dropbox's powerful, yet simple, API allows you to manage and control content programmatically and extend Dropbox capabilities in new and powerful ways.
Automation
Simplify business processes and build customizable workflows tailored to your specific needs Use folder templates, assign custom metadata labels to Dropbox content Automate document collection, programmatically enable creation and management of shared links and folders
Integration
Take actions on files and folders—like creating, reading, editing, moving, and deleting—with the Dropbox Files API and Paper API Receive notifications for any changes in Dropbox using webhooks Plug in Chooser & Saver components to enable users to select and save content from and to Dropbox
Authorize and control access
Gain access to admin functionality with added user and team management using the Dropbox Business APIs Monitor the team audit log with the Events API Organize team content with the Team Folders API
Customization and personalization
Assign custom metadata labels to Dropbox content with the File Properties API Automate document collection with the File Requests API Programmatically enable creation and management of shared links and folders with the Sharing API
Using the Dropbox API
You can use multiple programming languages to develop apps using the Dropbox API with our Swift(opens in a new tab), .NET(opens in a new tab), Java(opens in a new tab), Javascript(opens in a new tab), Objective-C(opens in a new tab), and Python(opens in a new tab) SDKs.
As an admin/developer, you can get up and running quickly with our easily embeddable components that enable users to select, save, or embed content from and to Dropbox.
CHOOSER
The Chooser is the fastest way to get files from Dropbox into your web, Android, or iOS app. It's a small component that enables your app to get files from Dropbox without having to worry about the complexities of implementing a file browser, authentication, or managing uploads and storage.
SAVER
The Saver is the easiest way to add files to your users' Dropbox accounts. With two clicks, a user can download files of any size into their Dropbox, making those files available on all their computers and devices as soon as the download completes. The Saver works on web and mobile web—all with just a few lines of code.
EMBEDDER
The Embedder allows you to use shared links to embed previews of Dropbox files or folders inside your web app.
When building complex workflows, it's often necessary to combine custom-built applications with existing third-party applications. To that end, Dropbox provides the Dropbox Business API.
The Dropbox Business API is an extension of the Dropbox Platform(opens in a new tab) to help you meet your team where they’re working. It allows developers to build powerful business applications that can help with administration of a Dropbox Business team and with administering access to team members' file content. Together with the DBX Platform, you can go from idea to implementation quickly and easily for any integration you need.
With the Dropbox API you’ll save time and write fewer lines of code with our SDKs, powerful core API, and thorough documentation to develop apps in different programming languages.
https://www.dropbox.com/developers/documentation
The majority of our Dropbox Business customers link their teams with third-party apps. You can find a list of apps from our preferred Technology Partners on the Dropbox Business App Integrations page(opens in a new tab)(opens in a new tab).
Existing third-party solutions include:
Security Information and Event Management (SIEM)
Allows Dropbox Business admins to oversee and manage employee activity, and access sensitive data through the admin page.
Data Loss Prevention (DLP)
Protects sensitive data like PII and PCI stored in Dropbox Business accounts.
eDiscovery and legal hold
Enables secure search and the ability to collect and preserve electronically stored information (ESI) in Dropbox Business accounts.
Digital Rights Management (DRM)
Provides third-party encryption for organization data stored in Dropbox Business accounts.
Data migration and on-premises backup
Assists in transferring large amounts of data between locations and securing sensitive information with on-site data backup.
Identity management
Allows organizations to keep their Dropbox Business team authenticated with an external identity provider like Active Directory.
Custom workflows
Gives users the tools to build in-house apps that integrate Dropbox into their business processes.
With the DBX platform you can integrate your apps with the content and collaboration solution trusted by more than 500 million users and 300,000 teams. Whether you’re building your business or optimizing internal workflows, the DBX Platform lets you add Dropbox features to your apps, such as file storage, sharing, previews, and search.
Dropbox Passwords
Dropbox Passwords is a browser extension and mobile app created by Dropbox. The Dropbox Passwords browser extension suggests strong passwords for your accounts, saves your accounts’ credentials, and autofills usernames and passwords. It’s available for Firefox, Google Chrome, Microsoft Edge, and Safari.
Dropbox Passwords allows users to seamlessly sign in to websites and apps and autofill payment information for credit and debit cards. Zero-knowledge encryption ensures only you know your passwords, not Dropbox.
Dropbox Passwords save account logins, security codes, and payment cards, sync them across the user's devices, and autofill or suggest passwords when you sign into websites and mobile apps.
With Dropbox Passwords, users can add or remove account logins and payment cards to Dropbox Passwords, as well as any notes connected to accounts and payment cards you want to remember. Users can also save security codes used in two-step verification by editing an account login.
Dropbox Passwords can suggest strong passwords when creating a new account on a website. It is as simple as clicking on the Dropbox Passwords icon that appears in the password text-box. A dropdown will appear with a suggested strong password.
Connecting multiple devices to Dropbox Passwords.
To connect a new device, download the app or install the browser extension on your new device and sign in. For added security, Dropbox Passwords will send notifications to all devices you’ve already connected to confirm the new device you’re trying to connect.
Use autofill for passwords.
Users can turn on autofill in Dropbox Passwords to automatically fill your account usernames and passwords in websites and apps, simply by checking a box in the setup (under Preferences)
Auto-lock.
Users can set the Dropbox Passwords browser extension or mobile app to auto-lock. In the mobile app, Dropbox Passwords uses the device’s current, default security feature to unlock the device. Depending on the device and your own settings, that could be a PIN, a passcode, facial recognition, fingerprint ID, or other numeric or biometric security features.
Recovery words.
To add an extra layer of security, Dropbox Passwords uses devices you’ve already connected to confirm new devices you want to connect. If you don’t have access to any previously-connected device, Dropbox Passwords will ask for your recovery words; these are 12 words that need to be provided in their original order.
Importing and Exporting Passwords If you have saved account logins in a browser or a CSV file from a different password manager, you can import them in the Dropbox Passwords browser extension.
The columns in the CSV file must be labeled so Dropbox Passwords knows how to import the information. Although Dropbox Passwords can recognize a range of labels, we recommend using “Name”, “Password”, “Username”, “Notes”, and “URL”.
Note: Dropbox Passwords doesnot support importing passwords from Safari.
Dropbox Passwords Security Dashboard
Users can view and access data about their accounts in the Dropbox Passwords security dashboard, which shows if any accounts have been breached, have weak or reused passwords.
Note: Only verified email addresses can be monitored. To verify an email address, go to the security dashboard, click Verify next to the email address, and then follow the steps. Email addresses that have already been verified are marked Confirmed.
Monitoring your accounts in Dropbox Passwords helps keep them secure. When you opt into breach monitoring, you'll be notified when an account linked to your email address has been exposed and is at an increased risk of being accessed by someone who shouldn’t have that information.
In the Dropbox Passwords security dashboard you can view which of your accounts, if any, have been compromised. You can also see other important details such as: the compromised website, breach date, number of people affected, and what data was potentially leaked in the breach. You’ll also be directed to the compromised account’s website to change your password.
BREACHES Under the Breaches tab, you can see if an account linked to an email address you’ve stored in Passwords has been compromised. If you want to be notified when an account has been breached, enable breach monitoring.
PASSWORD ALERTS Under the Password alerts tab, you can filter accounts by Weak, Reused, or All passwords. You can also sort accounts by A-Z, Z-A, or Password strength. To view specific account details, click the account name. The account’s username, password, password strength, website URL, and the date the account was added to Dropbox Passwords will appear.
Dropbox Passwords for Admins
Certain tiers of Dropbox administrators, based on their permissions, can view their team’s password security score in the admin console, including each team member’s password score, the number of weak or reused passwords they’re storing, and how many potential breaches there have been for their credentials.
Note: Admins cannot see any team member’s passwords or credentials.
Dropbox Passwords Enhancements
Dropbox Passwords Dropbox Passwords enables seamless sign in to websites and apps through the browser or mobile. Dropbox passwords is included in business plans as an admin opt in, and is a further way to provide value to your customers by mitigating risk of data breaches, while reducing their spend on a 3rd party password manager. Customers that utilize Dropbox passwords have a increased retention rate, meaning that deploying Dropbox passwords to your customers will result in more renewals.
Dropbox users can now securely store and sync unlimited passwords and payment cards across three devices.
Our Migration benefits and related services
Scoping Questions
- How much data does the customer need to migrate?
- How many users does the customer have?
- What is the customer's timeline to migrate all data?
- Are there any hard deadlines to keep in mind? (e.g. end of a contract from another provider)
- What is the data source? On-premise (e.g. Windows file server) or a cloud provider (e.g. Box, OneDrive)?
- How much data is static vs. dynamic?
- How complex are the sharing permissions? Is there deep nesting? Are subtractive permissions used? Do you have to remap the existing sharing model?
- Do any of the legacy files reference other sources? (e.g. Excel spreadsheet references)
- Does the customer have version history to migrate?
- What is the customers bandwidth like on-site?
- Is there any data prioritization needed?
- Can the customer properly identify the different locations based on such prioritization?
- Can you move data while no one is working on it, or do you have to keep data in sync throughout?
- What, if any, requirements are there for user groups management?
Onprem Migration of Documents
- What is the operating system of the file servers?
- Do you plan to use Active Directory and need to have the same permissions of users and groups on the target as on the source?
- How many servers and shares per server?
- Do you have a map of the source data structure?
- How many files and folder in total to be migrated?
- How much volume in total to be migrated?
- What is your current on site bandwidth of your internet to be used for the migration?
- Do you have staff to do the migration? Or will you required a fully managed migration?
Migrating from Cloud
- Is the data organized on personal folders or teamwide folders?
- Does the cloud platform have the same users and groups as planned for Dropbox?
- How many files and folders and total volume of data?
- Do you have a map of the source data structure?Is there any security package (intrusion or data leak prevention) in place that needs to be bypassed / disabled?
- Is there a requirement to reorganize data or can it be lifted and shifted (depends on source provider)?
- Do you have staff to do the migration? Or will you required a fully managed migration?
__When transferring from a file server to Dropbox, there are a several things to keep in mind. Dropbox is not a traditional file server, it's an alternative file system. Conceptually, a file server may become a Dropbox Business team instance.
Restructuring of the data will be necessary, for instance, level zero folders in the file server are usually good candidates for becoming individual Dropbox Team Folders. In some cases, level one or lower folders might also become their own Team Folders if they have a deep sub-folder structure or complex permissions.__
Migration Phase
In the first phase, Discover and Plan, a business case is created and key stakeholders are identified. The migration team is assembled and a communications and training plan is drafted. A technical analysis is performed and the approach is selected. The folder structure and permissions are mapped as well. Do not select a tool or notify end users at this stage.
In the second phase,
Build and Pilot, a test migration is performed. If that goes well, a mass migration is often the next logical step. This is where a tool is chosen.
The third and final phase
is Enable and Rollout. Here, a sharing model is applied, the block migration and permissions are validated and training and communication is conducted.
During the Pre-Migration phase,
the Iron Cove works very closely with the customer to validate the advice provided and tweak the migration approach
During the Migration phase,
the Iron Cove works with the migration tool vendor (if using one) to provision and set up the environment, handle any exceptions, etc. The Source Vendor and Destination Vendor (Dropbox)might need to be consulted (support, exceptions, etc) and/or Informed (e.g. API limits, heads-up to Support, etc)
During the Post-Migration phase,
the Iron Cove works with the customer to validate the integrity of the data and permissions. They also provide training for end-users and “migration-complete” style comms. You could argue the Driver is the Channel Partner and the Approver is the Customer.
RACI model
If you want to look in a different way, try using a RACI model.
Responsible: Iron Cove Solutions __Approver: __Customer Consulted: Migration tool vendor (if using one), Dropbox, or SourceVendor Informed: Dropbox, or Source Vendor
Migration Tools
Dropbox desktop client
It is possible to perform small migrations using the Dropbox client. In your Dropbox folder, start by creating destination folders. Then, from your computer or even from a file server, you can simply copy or move the files and folders into the Dropbox folders you created.
____Dropbox Data Migration Assistant __
The Dropbox Migration Assistant is an early access feature that makes it easy to migrate content to your Dropbox Dropbox account from external drives, network shares and local file servers. It is a Windows tool to help Dropbox Business customers copy large volumes of files and folders from local (MS Windows) sources to Dropbox
Native Windows app tested on Windows Server 2016, Windows Server 2012 and Windows 10 Supported sources: direct-attached storage, network share (via SMB)
DISCLAIMER
The Dropbox Data Migration Assistant is provided AS-IS. It is not supported by Dropbox Customer Support There are no plans to develop it further. Use it at your own risk
The Dropbox Migration Assistant is only available in English
If you have a large-scale deployment, there are recommendations we encourage you consider.
Desktop sync
Performance of the Dropbox desktop app may decline for users syncing a very large number of files, depending on the hardware specifications of the computer running the app. Specifically:
- Individual users generally shouldn't sync more than 300,000 files
- This includes online-only files used with Smart Sync
- Individual users shouldn't sync more than 1,000 shared folders or team folders
- Web and mobile - Use the desktop app if you need to rename, move, copy, delete, share, or unshare folders that contain a very large number of files
Maximum capacity limits
Dropbox Business has some limits that cannot be changed by administrators. Specifically:
- Teams should generally not create more than a total of 10,000 shared and team folders
- The maximum number of members that can belong to a team folder is 1,000
- This includes child folders of parent shared or team folders
- Maximum single file upload sizes:
- Desktop: no maximum file size
- Web and mobile: files must be less than 50 GB
- API: files must be less than 350 GB
API rate limits
Dropbox offers powerful APIs for applications built on the DBX Platform. The following API rate limits apply to Dropbox Business accounts:
Dropbox enforces a default API rate limit for all operations to prevent abuse
Dropbox Business Standard, Advanced, and Enterprise editions are limited to 1,000,000 upload operations per month. The following routes count toward API usage limits:
Dropbox Replay
Reduce the chaos and get to final faster by managing entire video, image and audio projects in one place. With Dropbox, you have access to Replay, which lets you and your collaborators leave frame-accurate feedback and markups directly on project files.
•Connect editing tools like Apple Final Cut Pro & Adobe After Effects to view and take action on feedback right from your video editor.
•Quickly compare versions of video files with the ability to view side by side (Add-on only)
•Review audio in the highest quality with lossless audio streaming (Add-on only)
Dropbox Capture
Help me understand Dropbox Capture
Move work forward in less time, on your own time. Capture lets you give and receive feedback on work, provide context to complicated topics and strike the right tone using screen recordings, voiceovers and screenshots. And with everything connected to Dropbox, you can securely share your work without switching apps. This is not a replacement to Camtasia or other recording applications.
Filler word removal
While ‘um’s and ‘ohh’s might slip out in casual conversation, on video, they sound unprofessional. So we’ve added the ability to easily remove them from your Capture recordings at the click of a button.
Teams hub.
Welcome to your new digital HQ where you can organise your team’s screenshots and screen recordings in one place. This space allows others to share, comment and collaborate together – replacing extra meetings and messages throughout the day. And that’s a win for everyone’s calendar.