How to use ProofPoint Essentials Features set by us.
According to Campaign Monitor, a small business receives about 121 emails each day and increases yearly by about six as the business grows and gets older, incoming emails increase. Can you imagine how many emails a large company such as Amazon, Verizon, and Facebook? Have you checked your email? How full is your inbox?
Everyone uses email. It’s nearly impossible to maintain a business without it. Even the everyday individual needs to have an email. Each day millions or even billions of messages are distributed around with at least 90% of them being spam. We all hate junk mail and the misuse of resources it entails. It is similar to Vishing calls or automated machines that try to offer you a particular service. Sometimes you might like to receive promotion advertisements from listed stores, like Black Friday deals, but if you haven’t signed up for it, it’s not pleasant. It’s obvious why you wouldn’t want spam either. It takes too much of your time at work to go through the emails and filter out the unnecessary messages that take up a lot of your inbox.
What are Proofpoint Essentials Features?
Proofpoint Essentials is used by as many as 5,300 organizations globally. It gives a modern, simplified management experience. It is a cybersecurity solution providing the following features:
- Signature Based Antivirus
- Spam Filtering
- Reporting
- Content Filtering
- Outbound Filtering
- Attachment Filtering
- URL Filtering
- Email Encryption
- Social Media
- Email Archiving
How to use Proofpoint Essentials Tools
Tools
- Log Search - A log search is troubleshooting mail flow. Logs found, only tell you what happens to the message once it is accepted. Log searches can be narrowed down to All Users, Discovered Users, by Specific User, Specific Group, or Specific Functional Account. It can be further searched by Type, whether its an inbound or outbound mail from who sends it or the sender, the status of the mail, Subject, and Specific date or dates.
Emergency Inbox - It’s an inbox that allows users to send and receive messages if the companies mail systems are offline due to maintenance or unexpected outages. The emergency inbox can be used to send new messages as well as reply to them. When the email system is back up, any messages that were sent both new and replies are automatically delivered to the mail server.
How to customize security setting policies and filters using Proofpoint Essentials
- Email
- Filter Policies - Policies are created by Administrators to Enabled, Disabled, Deleted a filter
- These policies require a Policy name and/or whether it is created for Inbound or Outbound messages.
- Filter Policies - Policies are created by Administrators to Enabled, Disabled, Deleted a filter
Sender Settings - A list of messages from Addresses, Domain IP address that you include on either your Blocked or Safe sender list.
- Examples; e.g., *@domain.com, @.domain.com
Spam Settings - Adjusting the level of the spam engine can indicate the proportion of emails that will be passed or failed based on the current settings. The default setting is 7.
- Additional settings
- Quarantine release policy - Chooses who can release quarantined mail.
- Quarantine email suspect of being phish - Places emails determined as phishing attacks in the quarantine.
- Require admin to release phish email .
- Quarantine bulk email - Place any email suspected as bulk in the quarantine.
- Spam stamp & forward - Add a tag to the subject of any email that may be spam that our engine was unsure about.
- Spam stamp & forward subject tag - Customize the tag that will appear in the subject line of spam stamp and forwarded email.
- Easy-spam reporting disclaimer in passed email - This will add a disclaimer to emails stating that they have been scanned for spam and viruses. Includes an option for reporting misclassifications.
- Check box - Inbound domain spoofing protection.
- Check box - Inbound DNS check.
Email Tagging - This creates a rule where incoming emails from external senders to your Organizations domains will be tagged in the subject line.
How to use Administration on Proofpoint Essentials
- Account Management
- Profile - Account profile will display the description of the organization’s information. The type of license version, activation date, renewal date, along with the End User License Agreement (EULA) is additionally be shown.
- Features
- Allows you to enable Instant Replay (A link to the quarantine digest and quarantine logs that allow users to re-send their mail to their inbox) for the option of 1, 2, 3, or 30 days.
- Enable outbound relaying.
- Enable Disclaimers.
- Enable SMTP Discovery.
- Enable Data Loss Prevention (DLP).
- Enable URL Defense.
- Enable Attachment Defense.
- Enable Attachment Defense Sandbox (Licensed).
- SMTP Discovery - it’s an additional way to add users. It allows email to be relayed to non-licensed users.
- Inbound Detection Threshold number (1-10) - You can select how many clean emails must be detected before the email address appears on the SMTP discovery list.
- Number of notifications (1-10) - You can select the number of SMTP notifications you would like to receive before the email address expires from the SMTP discovery list.
- Check Boxes
- Expired Addresses Default to New User.
- Auto-add Detect Alias Address.
- Auto-add New Users Detected via Outbound.
- Report On New Users.
- Report on New Aliases.
- Include Contact in the Report.
- Domains
- Domains
- Adding New Domain - Adding a new Domain needs to consist of - Domain Name - Domain Purpose - Delivery Destination - SMTP Failover - Verification Method
Sending Servers
SMTP Authentication
- Digests
The Digests Consist of
- Whether or not you want to receive Quarantine Digest - Users receive email reports detailing mail that has been quarantined.
- Choose if you want to include messages quarantined since last Quarantine Digest was sent - Quarantine digest will only include messages that have been quarantined after the last digest was sent.
- Choose Delivery start time - By default it is set to 3 am and Digest will be sent to your users. This can be adjusted to any time desired.
- Option for 4, 6, 8, 12, or . Interval between Quarantine Digest checks.
- Option to digest as far back as 30 days.
Notifications - Checkbox for option to send welcoming emails
Alerts - Get notified when your organizations are spooling mail. - Choose who should receive the spooling alert (Admin, Tech, or both). - Choose how the spooling alert should be delivered (Email, SMS, or both).
Branding - This section lets you customize your color scheme along with uploading a logo.
How to add Users and Groups on Proofpoint Essentials
Users - As an Administrator, you can Add, Delete, Update, and Export Users.
Adding User Fields
Groups - Manage groups
Adding Group Fields
Functional Accounts
- Adding a Functional Account - This feature is for email-enabled Distribution Lists / Security Groups / Public folders that exist in the customer’s local Active Directory which do not already exist in Proofpoint.
Import & Sync
- CSV Import
- Active/ Azure Directory Sync - Tool allows organizations using Active Directory to import and/or synchronize users and groups from Office 365 directly to their account.
How to check Threat Reporting in Proofpoint Essentials
Threat Reporting - This section display reports in different category sections. Each category will give you a report on Virus, Image, Blocked Senders List, Spam, and all Clean messages.
- Traffic
- Daily Traffic - This will track an hourly report with the option to choose Inbound or Outbound.
- Monthly Traffic - This will track daily reports with the option to choose Inbound or Outbound.
- Traffic by Address - Narrow your report with the option to choose Inbound or Outbound based on Address.
How to buy Proofpoint Essentials
Iron Cove Solutions offers Proofpoint Essentials for Email Filter Solutions. Click here for Proofpoint Essentials Plans and Prices. In addition, Iron Cove Solutions offers the ability to quickly authenticate and secure user access to cloud and on-premise applications when integrating with Okta. For information or on how to get started, contact us at (888) 959-2825
Who we work with.
Proofpoint Essentials for Small Business
Tailored Email Security Solutions for Growing Companies
Iron Cove Solutions specializes in delivering enterprise-grade email protection through Proofpoint Essentials, specifically designed for small business environments. Our comprehensive approach ensures your organization gets maximum security value without the complexity typically associated with advanced cybersecurity solutions.
Our Small Business Package includes:
- Rapid Deployment - Get protected in 24-48 hours with minimal business disruption
- Budget-Friendly Pricing - Scalable plans that grow with your business
- Simplified Management - User-friendly cloud interface requiring minimal IT expertise
- Dedicated Support - Direct access to certified Proofpoint specialists
- Custom Configuration - Security policies tailored to your industry and risk profile
Whether you're a startup protecting your first domain or an established business securing multiple locations, our small business solutions provide the robust email security you need at a price point that makes sense for your budget.
Proofpoint Essentials for Non-Profit Organizations
We can help non-profit organizations implement ProofPoint Essentials. As experienced ProofPoint partners, we develop deployment plans tailored to your budget and specific needs, ensuring access to secure, affordable email security solutions. We guide you through each step of working with ProofPoint Essentials.
Proofpoint Cloud Managed Support Services
Comprehensive Protection Beyond Implementation
Email security isn't a "set it and forget it" solution. Iron Cove Solutions provides ongoing Proofpoint cloud managed support services that ensure your email security infrastructure remains effective against evolving threats and continues to meet your organization's changing needs.
Managed Support Includes:
- 24/7 Security Monitoring - Continuous threat detection and response
- Proactive System Maintenance - Regular updates and optimization
- Performance Analytics - Monthly reports on security effectiveness and email flow
- Incident Response - Rapid resolution of security events and false positives
- Policy Optimization - Quarterly reviews and adjustments based on threat landscape changes
- User Support - Help desk services for end-user questions and issues
Service Tiers Available:
- Essential Support - Business hours monitoring and basic maintenance
- Professional Support - Extended hours coverage with advanced reporting
- Enterprise Support - 24/7/365 coverage with dedicated security analyst
Our managed services ensure that businesses of all sizes have access to enterprise-level security expertise without the overhead of maintaining an in-house cybersecurity team. Focus on growing your business while we focus on keeping your email communications secure.